Blog your Project Status Flash…

Blog your Project Status Flash Reports for communicating up..

Reporting a project’s status upward shouldn’t take more than 5 minutes. The technique is to boil everything down to a well structured, bullet-heavy, one-pager you can forward weekly or monthly.

Be sure you can back up what you report with more detail.

Flash reports, if timely and shared electronically, can eliminate a program management round-table meeting every week. Attendees x payrate x meeting length x 52; you do the math. Even with meetings, you get faster, more focused meetings.  

The simple version:

Project Status for the Month of ___________

Project Title: Project Name

Project Description: (A short paragraph: just enough to refresh the memory)


  • Planned and unplanned deliverables completed

Schedule Status:

  • Plan vs. Actual. Threats to schedule. Revisions, if any.

Upcoming Tasks:

  • Just a handful of the biggies.


  • The short list: risks and issues worthy of escalation, and monitoring.

Depending on your reporting style, consider this more detailed version. Remember, we’re communicating up.

Project Status Report

Project Name: Project Name / Code

Period: Start date thru end date (Week Number)

Project Manager: Project Manager’s Name, phone, email, home url

Accomplishments this Period:

  • List accomplishments this period as bullets.

Scheduled Items Not Completed:

  • List items/targets missed in this reporting period as bullets.

Activities Next Period:

  • List proposed activities for next period as bullets.


  • Reference any new issues identified this period from the Project Issues Log.
  • Reference any resolved issues this period from the Project Issues Log.

Changes to Stage Schedule:

  • Identify any predicted slippage to the schedule end of stage date.
  • List causes of slippage.
  • Specify corrective action.

Author contact info: name, home url, project home, report permalink

Flash Reporting Tips:

  1. Create a channel or category for each project’s upward communication. This should be an access controlled web site: you’ll be reporting personnel issues and bad news on occasion. Not necessarily for the whole team’s eyes.
  2. Email a copy of your flash report to your project sponsors, including a permalink.
  3. Use a post title when you blog your report, making it easier to find. “Project Name – Flash Report – Week Starting 7/7/2004” lets you organize different reports
  4. You rarely fit everything on one page, but force yourself. Prioritizing your messages assures sponsor attention to things that matter most to you.


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